careers
We have been purchasing notes, mortgages and real estate contracts for over a decade and we pride ourselves on a unique client experience at the best price possible.
Executive Virtual Assistant (Part-Time | Remote | Personal + Marketing Support)
Executive Virtual Assistant (Part-Time | Remote | Personal + Marketing Support)
Type: Freelance (Remote)
Hours: ~10 hours/week (ideally 2 hours/day, flexible)
Location: Global (timezone overlap of 2-3 hours preferred)
About Amerinote Xchange
Amerinote Xchange is a national mortgage note buying company based in the US. We specialize in purchasing mortgage notes, land contracts, and seller-financed real estate notes across the U.S. Our mission is to empower note sellers with a fast, transparent, and secure process. As a small, fast-moving team, we value attention to detail, proactive communication, and people who get things done without needing to be micromanaged.
The Role
We’re looking for a resourceful, detail-obsessed Executive Virtual Assistant to support the CEO with both personal assistant duties and structured marketing coordination tasks. You’ll juggle a variety of responsibilities — from calling a vendor to formatting content in WordPress or checking in with stakeholders on deliverables.
You’ll follow existing SOPs but also take initiative in ambiguous tasks. You should enjoy switching between tech tools and personal assistant errands — and thrive in a role where no two days are exactly the same.
Must-Have Skills
We’re not just looking for a virtual assistant — we need someone who is:
- Extremely detail-oriented
- You double-check everything before submitting
- You can spot missing steps or anticipate follow-ups
- You read instructions thoroughly — yes, even this post.
- Excellent in written and spoken English
- You can write a short email or update blog text with minimal supervision
- You understand tone and clarity matter
- Tech-savvy and self-sufficient
- Confident using tools like WordPress, Google Sheets, HubSpot (or willing to learn GoHighLevel)
- You don’t wait for someone to tell you how to Google something
- Proactive and organized
- You keep tabs on deadlines, check in with the right people, and update the CEO before being asked
- Flexible but consistent
- You can work ~2 hours per day (Monday to Friday), but you’re flexible when shifts need to move around
- Work hours must overlap with East Coast time zone (Miami)
- You communicate clearly when something comes up
Typical Tasks (Examples)
- Follow SOPs to format and publish blog content in WordPress
- Use ChatGPT to draft SEO titles, meta descriptions, and email/social copy
- Schedule marketing emails in HubSpot (or GoHighLevel)
- Follow up with a buyer or vendor to collect final documentation
- Research a tool or regulation and summarize key findings
- Build and update lists in Google Sheets
- Keep the CEO in the loop on pending project items
Availability & Format
- Approx. 10 hours/week
- Ideally 2 hours/day (Mon-Fri), but flexible
- 100% remote
- Paid hourly on a freelance/contractor basis
How to Apply
Fill out the information below with instructions you have read on the job description.